Letter to SG - for comment:

July 2006

Scarlets Supporters Trust

Dear Stuart,

Many thanks for taking the time to meet with us last month – your support is much appreciated and we look forward to developing a mutually beneficial and co-operative relationship with the club as we build towards our aim of establishing a Supporters’ Trust for the Scarlets.

The next stage of the process is to arrange, promote and hold what is known as the ‘open meeting’. This is where we seek a formal mandate through a presentation of the concept and a vote on whether to form a Trust.

Typically, the open meeting will include items from a representative of Supporters Direct, a speaker from an established Trust, a presentation by members of our working group, a Q&A session and a vote on forming a Trust.

As we discussed last month, there are a number of ways in which the club could help us with this meeting, namely:

1.      allowing use of the Tetley’s suite to hold the meeting

2.      providing a high profile ‘name’ to informally Chair proceedings and to speak generally for 5 minutes or so at the outset

3.      allowing us to include a letter with the club’s proposed August mailshot

4.      allowing us a page in the Gloucester and first home Celtic League match programmes

We suggest four dates for the open meeting:

Wednesday 20 September

Thursday 21 September

Wednesday 27 September

Thursday 28 September (preferred option)

We would be delighted if the club could support us with regard to the four points above, and if so, could you advise us of:

1.      the club’s preferred date for the open meeting and availability of the Tetley’s suite

2.      we have informally approached Stephen Jones with regard the possibility of him Chairing the open meeting - he has agreed in principle and asked us to formally put in the request to you. If this can be confirmed, could you let us know how you’d like us to liaise with him regarding the format and brief

3.      the date of the proposed mailshot in August and the deadline and contact for copy – we intend to write a bilingual one page letter copied both sides

4.      the deadline, word limit and contact for the programme pieces

If you’d like members of the working group to meet with you to discuss the points raised, please advise a date and time – we’d be more than happy to talk through the progress, our plans for the open meeting and subsequent launch of a Supporters’ Trust for the Scarlets.

Please reply to this email or contact <group member> on <telephone number>.

Many thanks in advance.

Best regards,

Robert Barnwell

Dorian Davies

Gareth Davies

Mark John

Alan Jones

Barrie Jones

Mike Richards

Wayne Roberts

Alun Roderick

Are we hitting Stephen cold with this or has he been unofficially approached?

I think the letter is excellent and just hits the right note.

Mike wrote: Abbey wrote: Are we hitting Stephen cold with this or has he been unofficially approached? I think it would help a lot if this could be done. Can we make enquiries with Glenda? Dorian?

First, good letter Mike.

 I think that we could say Stephen, and/or Simon on the letter, rather than pinpoint Stephen as our only choice, and let SG make a decision, and if possible, make am approach to his chosen representative, simply to underline the fact that there is official approval from the Scarlets. 

If, however, the consensus is that you'd like Stephen approached independently, then I'm happy to do so. 

Thoughts?   

Thinking along the same lines as Gareth, I wouldn't have thought it polite for us to expect Gallacher to "deliver" a personality, rather we ask his permission for us to approach someone - i.e. Stephen.

I agree with that.

wizard wrote: If you don't see him this week, theres always the cricket match this sunday to catch him at. (no Pun intended)

My thought too Wiz, he has'nt been around the Ferry this week, at least not while I've been there, so it might have to be Sunday.